Keeper Vault Training Session 10/29/25

VIEW RECORDING - 40 mins (No highlights)

 

Meeting Purpose

Train employees on using Keeper Vault for password management.

Key Takeaways

• Migrate from LastPass: Use the Keeper desktop app for an automated import. This is a critical step, as the web vault lacks this feature.
• Use the Browser Extension: Pin the extension for one-click logins and to automate password changes, which updates both the website and the Keeper record simultaneously.
• Monitor Password Health: Use Security Audit to identify weak/reused passwords and Breach Watch to find credentials exposed in data breaches, then change them immediately.
• Activate Your Free Family Plan: Set up your personal vault using a personal email and a strong, memorable master password (≥16 chars) to protect personal accounts.

Topics

Keeper Vault: Security & Setup

• Security Model: Keeper uses a zero-knowledge architecture, meaning only you can access your data. This is more secure than browser managers, which are vulnerable if your device is compromised.
• Login: Use your Microsoft credentials via Single Sign-On (SSO).
• Vault Transfer Policy: Accept the prompt within 7 days to avoid account lockout. This policy allows admins to recover work credentials for business continuity, but does not grant them access to your vault.

Migrating from LastPass

• Critical: Use the Keeper desktop application for the automated import; the web vault does not support this feature.
• Process:
  1. Open the Keeper desktop app and log in with SSO.
  2. Navigate to Settings → Import → From a Password Manager → LastPass.
  3. Enter your LastPass email and password.
  4. Do not select "Import Root Levels as shared."
  5. Click Import.

Managing Records & Passwords

• Records: The core unit of information in Keeper (e.g., login credentials, documents).
• Creating Records:
  • Manual: Use the Create New button in the vault.
  • Browser Extension: Log into a site, and Keeper will prompt you to save the credentials.
• Password Generator: Creates strong, unique passwords. Customize length and character types to meet site-specific requirements.
• Automated Password Changes:
  1. Navigate to the site's "change password" page.
  2. Keeper will prompt to help; click "Yes."
  3. Use the Keeper icon in the old password field to auto-fill.
  4. Generate a new password and use the Keeper icon in the new fields to auto-fill.
  5. Critical: Update the password on the website first.
  6. Confirm the change in Keeper to update the record simultaneously.

Collaboration & Sharing

• Shared Folders: For sharing multiple records with teams.
  • Permissions: Set default permissions for users (add/remove) and records (edit/reshare). These are separate and can be overridden for individuals.
  • Adding Records: Drag-and-drop or use the folder's edit menu.
    • Shortcut: A linked copy that updates everywhere if the original changes.
    • Duplicate: An independent copy.
• Individual Record Sharing: For one-off sharing.
  • Notification: The recipient receives an email.
  • Ownership Transfer: Can be used to change who owns a record.

Password Health Tools

• Security Audit: Grades password strength (Weak, Fair, Medium, Strong) and flags reused passwords.
  • Action: Change all weak/reused passwords immediately using the browser extension.
• Breach Watch: Scans your passwords against known data breaches.
  • Action: Change any "High-Risk" passwords immediately. This means the password itself was found in a breach, even if your specific account wasn't the target.

Free Family Plan

• Benefit: A free personal account for you and up to four others.
• Setup:
  1. In your business vault, go to Account and add your personal email.
  2. Follow the link in the email to create your personal vault.
  3. Create a strong, memorable master password (≥16 characters recommended).
• Critical: Set up Account Recovery in your personal vault settings. This is the only way to regain access if you forget your master password.

Next Steps

• All Users:
  • Log into the Keeper desktop app and migrate credentials from LastPass.
  • Pin the Keeper browser extension for easy access.
  • Activate your free Family Plan and set up Account Recovery.
  • Review Security Audit and Breach Watch for any flagged passwords and change them immediately.