Essential Guide: Managing Files During Your Laptop Upgrade

Preparing for Your Laptop Upgrade

A laptop upgrade is a multi-step process that requires careful preparation. The typical upgrade includes:

1. Initial notification about the upgrade
2. Guidance on file backup and transfer
3. Preparation of the new laptop (updates, email sync, signature setup)
4. File transfer and verification
5. Final device swap and configuration

Throughout this process, your IT support team will guide you through each stage, ensuring a smooth transition.

Identifying Essential Files to Back Up

Before the upgrade, it's crucial to back up important work files. Focus on:

• Current documents
• Client files
• Recent work-related data

Old files that are no longer relevant, such as outdated bills or documents from several years ago, may not need to be transferred. Verify with your IT department which files are essential to preserve.

File Categories to Transfer

Pay special attention to transferring files from these critical folders:

• Documents
• Desktop
• Downloads

These locations often contain important, recently accessed files that you'll need on your new laptop.

Step-by-Step Backup Process

Follow these steps to ensure a comprehensive backup:

1. Identify and collect all essential files
2. Choose a secure storage location (see options below)
3. Transfer files, focusing on Documents, Desktop, and Downloads folders
4. Verify that all files have been successfully transferred
5. Sync important applications and accounts (like Outlook and OneDrive)
6. Transfer bookmarks and settings

Secure Storage Options

MSLLC provides several secure storage options for your files:

1. Company network drives (K drive, L drive)
2. U Drive (if available to you)
3. OneDrive account (preferred method)
4. Other approved cloud storage solutions

Using these approved storage locations ensures your data remains secure and easily accessible during the upgrade process.

Requesting IT Support

If you need assistance moving your files or have questions about the upgrade process, don't hesitate to contact your IT support team. They can provide guidance and may offer booking options, such as a calendar invite, to help you through the file transfer process.

Post-Upgrade File Verification

After the upgrade is complete, take these final steps:

1. Verify that all your files have been successfully transferred to the new laptop
2. Check that your applications are properly synced and configured
3. Ensure your default apps and preferences are set up correctly
4. Test access to network drives and cloud storage

If you encounter any issues or missing files, contact your IT support team immediately for assistance.