How to Access and Manage Microsoft Teams Meeting Recordings

Accessing Microsoft Teams Meeting Recordings

To access a Microsoft Teams meeting recording, follow these steps:

Open Microsoft Stream
Look for the recording in your Stream library
If you cannot find the recording, contact the meeting organizer who can help share the recording directly

Note: Ensure you have the necessary permissions to view the recording, and verify you are logged in with the correct Microsoft account.

Understanding Recording Expiration

Microsoft Teams meeting recordings typically expire after 30 days unless the expiration is manually changed. After this period, you may lose access to the recording, even if you were a participant in the original meeting.

What happens after 30 days?

After the 30-day expiration period, you will no longer be able to access the recording through Microsoft Teams or Stream.

How to ensure long-term access

To ensure long-term access to important meeting recordings, consider saving or downloading the recording before the 30-day expiration period.

Sharing Meeting Recordings

To share a Teams meeting recording with other team members, follow these steps:

Go to the recording in Microsoft Stream/SharePoint
Adjust sharing settings to grant view or download access to specific team members
Send an invite or direct link to those who need access

Note: By default, not all participants may have download permissions, so you may need to manually adjust these settings.

Troubleshooting Access Issues

If you're having trouble accessing a Microsoft Teams meeting recording, check the following:

Ensure you're using the correct account credentials
Check your authenticator app and make sure it's unlocked
Verify your account has the necessary permissions to join the meeting
Confirm you're using the same account that was used to join the meeting
Verify the recording is less than 30 days old
Contact the meeting organizer for direct access if needed
Restart the Teams application or your device if the problem persists