2 Steps to Get Rid of “No Meeting Location” Warning in Your Outlook

2 Steps to Get Rid of “No Meeting Location” Warning in Your Outlook 

When sending an Outlook meeting without specifying the location, you will receive a warning definitely. So, if you seldom need to fill in a meeting location, the warning will be vexing. This article will provide a workaround to avoid it. 

When you send a meeting invitation with no location, an Outlook alert will pop up, shown as the following screenshot. However, in reality, for many people, the meeting location is needless. So, they often bypass the “Location” field. Therefore, the Outlook meeting location warning is extremely annoying. Focusing on this issue, we can use the following workaround to prevent it. 

Step 1: Create a Custom Form with a Spacebar in “Location” Field 

1. At the very beginning, start Outlook program and head to Calendar pane. 

2. Then you should switch to “Developer” tab. 

Note: If you don’t find “Developer” tab, you should enable it first. Go to “File” menu and click “Options”. In “Outlook Options” window, you can activate it under “Customize Ribbon”. 

3. Press “Design a Form” button in “Custom Forms” group on “Developer” tab. 

4. Next in the new popup dialog box of “Design Form”, you should firstly select “Standard Forms Library” from the “Look In” drop down list, and then choose “Meeting Request <Hidden>”, and lastly click on “Open” button. 

5. After that, the Appointment form in Design mode will arise. You ought to put your cursor in the “Location” field and then press the spacebar. 

6. Later click “Publish” button “Form” group and choose “Publish Form” from the drop-down list. 

7. In the subsequent “Publish Form As” dialog box, you should specify a display name for the new appointment form, say “Settled Meeting Location”. After that, click “Publish” button. 

8. Finally close the current Appointment form window without saving changes. 

Step 2: Apply the New Custom Form to the Calendar Folder 

9. For a start, you should right click one calendar folder in Calendar navigation pane and choose “Properties” from the context menu. 

10. After that, the dialog box of “Calendar Properties” with “General” tab selected will turn up. Press the down arrow next to the “IPM. Appointment”. From the drop-down list, select the newly created form – “Settled Meeting Location”. 

11. Eventually you can click “OK” to close the dialog box and go back to Calendar. 

Now you can try to create a new meeting. In the New Meeting window, you will see that “Location” field has been automatically filled with a spacebar. Therefore, you need not be concerned about “Meeting Location” any longer. You can compose the other meeting details as normal and send it out. NO warning will pop up. 

Note: Of course, if you need to specify a location for the Outlook meeting, you still can change it at will.

Troubleshooting Duplicate Meeting Invites

If you're experiencing issues with duplicate meeting invites or overdue meeting notifications in Outlook, try the following steps:

1. Check and delete any redundant calendar appointments

2. Clear offline calendar items

3. If the problem persists, consider seeking IT support for remote assistance to clean up your calendar and resolve synchronization issues

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